Indeed, about 65% of employees chose new benefits during enrollment and credited their employer for using a variety of communication methods to keep them informed, a recent survey from Prudential found. With twelve fun themes to choose from, our templates are perfect for Open Enrollment education campaigns. Put a face on benefits to give the campaign a human look and feel. One effective method is to hold an online live Town Hall Meeting to poll your employees about their communications preferences--at the earliest stages of the enrollment benefits period, if not sooner. You'll also get exclusive access to communication templates, sample timelines and best-in . From postcards sent in the mail, to educational webinars, contact centers or in-person office hours, there are many ways to inform employees of the enrollment process. Found inside – Page 7-22Generally, employers provide the same open enrollment communication material to qualified beneficiaries as they provide to employees. The goal is to both effectively and continuously communicate with employees and build awareness and understanding of available benefits, not just during open enrollment, but all year long. Enrollment in this benefit program would provide an employee 60% of their total base salary if a long term disability occurred. Found inside – Page 344In our employee Open enrollment (OE) is a key event in the yearly functions ... and our benefits program to share with our employees. communication. Pre-Enrollment It is essential to plan, educate your employees, and know your audience during the pre-enrollment period. […] It's time to turn your open enrollment frown upside down with a unique and comprehensive communications strategy. To All Benefit-Eligible Employees - 2021 Benefit Plan Announcement . There’s no room for confusion with Open Enrollment. The huge difference is employers will cater to different communities about their benefits depending on their interests. In fact, the benefits of switching to a virtual benefits are so favorable, you might want to consider this strategy as a viable supplement to a traditional live fair in the long term. Be careful not to overuse this option, though, or you’ll risk getting put on permanent mute. Generate interest by including some kind of incentive to participate, such as a raffle. LOOKING FOR MORE WAYS TO SUPPORT YOUR EMPLOYEES? While the open enrollment season provides an opportunity to connect directly with employees on their interests and needs, communication between employers and employees post-enrollment is just as . Found inside – Page 15Employee. Benefits. Communication. Ninety percent of employers that offer a ... forced employees to make an active choice at open enrollment, and offered ... This approach can lead to greater awareness of benefits particularly related to the pandemic, such as telehealth, behavioral health and Employee Assistance Programs (EAPs), virtual wellness resources, and voluntary benefits specifically related to COVID-19 coverage. Whether the company goal is to have employees get a biometric screening, complete a health risk assessment, or engage in healthy behaviors throughout the year, effective communication is essential. Found inside – Page 7-21Generally, employers provide the same open enrollment communication material to qualified beneficiaries as they provide to employees. Which questions and situations are raising the most concerns? Found insideOngoing communications are needed to announce open enrollment choices and to ... communication tool is to send annual benefits statements to employees that ... During open enrollment season, HR teams must get employees the right information to make informed decisions about their benefits. Here are six tips for constructing a post open enrollment survey that will give you the feedback you need to succeed: Choose the right online survey tool for your post open enrollment survey Landing on a common design style and rolling it out through all of your communications — from memos to virtual billboards — can require a little tech know-how. Remember that remote employees may also be working with different home office setups. Take note, and know that if you have 50 or fewer full-time . It turns out employees do want open enrollment help. Instead, think of social media posts as an additional channel that increases the chances employees will take the time to select benefits carefully. Secure Communication Encrypted communication with your broker's office for sharing information and documents securely which removes the need for a third party secure email. Here are a few tips to help make a virtual fair successful: A wide range of companies now provide virtual benefit fair software packages. Welcome to Open Enrollment for your Benefits! A 3-Component Communications Strategy for Open Enrollment During a Pandemic. The primary benefit of the virtual open enrollment fair is that it is more convenient for employees, giving more of them access around the clock. One way to create better awareness and focus has nothing to do with the content you develop and everything with what you choose not to communicate in the coming weeks. Here are the top five innovative approaches to open enrollment communications: 1. Visit www.Open.Enrollment.FortyNinerShops.org to review plan options, summaries, and premiums. 2. Open enrollment is an opportunity to help employees understand the value of a health savings account (HSA), but many employers make common mistakes that undermine their communication efforts. A good communication strategy will . It's not too late to implement some of these ideas, but now is the time to start thinking about creative ways you can enhance the open enrollment process for your employees next year. It’s worth considering asking for spouses and partners to provide their numbers as well, since they often are the decision-makers. The goal is to both effectively and continuously communicate with employees and build awareness and understanding of available benefits, not just during open enrollment, but all year long. Open Enrollment Communication that Engages: Meet Employees Where They Are. No matter how far-flung your offices and workspaces might be, your Open Enrollment communication strategy needs to reach everyone. Updated: July 2017 to include 130 employee benefit reference sources (surveys, legal references, periodicals, books, government guides, professional associations and certifications).This Guide is chock full of resources, information and ... Turn Open Enrollment week into a series of events and activities for your employees. If your employees are your customers, how can you sell them on benefits enrollment? In reverse, the benefits team can ask the workforce about their most preferred ways to communicate during open enrollment. With the future still uncertain regarding infection rates, future vaccines, and the flu, the decisions employees make could be more critical than ever to ensure they’re protecting themselves, their families, and their finances against unexpected events. That way, you can send communications that feel personal and relevant to each person's job, responsibilities, and situation. The Employee Experience Solution is a proven, easy-to-follow framework to help you focus on the right activities and actions to take, to improve the lives of your employees and increase your company's bottom line. Meet employees where they’re at. Following these . Ideas for content include: Social media is ideal for reminders and quick updates. These technologies may have fewer “bells and whistles” than some commercial options, but they offer a simple, practical, relatively inexpensive way to reach your remote workforce and get the word out about open enrollment. Their insights, in turn, can help employers choose and develop appropriate communication platforms and strategies. Open enrollment can sometimes be viewed as an annual procedural "must do"—even when it's a good thing for employees. Think about what they need to see, and where, when, and how they want to see it. 3. It’s also a very personal approach, which is often well received with a remote workforce. ROI is an internal communications agency based in the San Francisco Bay Area, serving clients across the US and beyond. Colors, fonts, type size, and even the placement of the company logo should be placed consistently. Found inside – Page 172beneFitS. adminiStration,. tecHnoloGy,. and. communication ... Open enrollment is a time when employees can change their participation level in various ... Provide the open enrollment timeline so they can add key dates to their calendars. Monday, October 28, 2013. At Flimp Communications, we offer tools and services that make it easier for HR and employees to navigate the enrollment process. It turns out employees do want open enrollment help. Our team has curated an open enrollment checklist to help you have a smooth and successful pre-enrollment, enrollment, and post-enrollment that will keep your employees engaged and well-informed. (sample text) Elections you make during open enrollment will become effective (insert date). Provide the open enrollment timeline so they can add key dates to their calendars. Found insideAdvantages of Flexible Benefits Plans ADVANTAGES FOR EMPLOYERS • Less ... Improved employee morale and communication ADVANTAGES FOR EMPLOYEES • More choices ... This year, some companies are starting to open up their offices to limited onsite work, while others are transitioning to hybrid or virtual work models. Investing in Employees: Always a Good Idea, September Benefits Reminders for Employees, Vaccine Boosters Dealt Blow, Overburdened Hospitals Ration Care, Talking to Employees About Covid-19 Vaccines, Meeting Employee Expectations for 2022 Benefits. Rather than spend money on a vendor, you can employ existing channels that your company may already access, such as Zoom, Webex or Teams. employees' open enrollment decisions may be months away. What's New 2021 Open Enrollment Announcement Health, Dental and Vision Plan Costs SmithRx - new Prescription Drug Benefit Manager (as of 1/1/21) Special Enrollment for Life/SLTD HealthAdvocate EAP (as of 9/1 . By Oct. 1, 2013, most small businesses should have told workers whether or not they plan to offer employer-sponsored major medical insurance, and to provide information about the Health Insurance Marketplace (also known as exchanges) and potential subsidies. If you’re in need of a one-stop digital communications package, Web Benefits Design has multiple customizable templates waiting for you! Does open enrollment communication to employees often seem to fall on deaf ears? The first step is to notify employees about open enrollment and to communicate any changes with employees as soon as possible. As employee benefits become more expansive and complex, more and more employers are choosing active enrollment communication. A well-executed open enrollment communication plan starts with bringing together the right group of people to align with and build out that plan. After all, you’re not the only one with access to email and a printer — and you need to be certain the correct message is highlighted and noted by all employees. One effective way of delivering brief but targeted benefits information is by posting short, engaging videos on YouTube or Vimeo. This volume thoroughly examines these key concepts and how they complicate efforts to achieve efficiency and equity in health coverage and health care. This year, you’ll likely need to rely on digital solutions, such as texting, video, on-demand technologies, and virtual events. Diversity, Equity and Inclusion and Bringing the Whole Self to Work. Download our free Open Enrollment Planning Playbook for a play-by-play blueprint to planning your next benefits OE. Open enrollment can sometimes be viewed as an annual procedural “must do”—even when it’s a good thing for employees. Found inside – Page 7-19Thus, new employers may pay the COBRA premium on behalf of their new employee. ... Generally, employers provide the same open enrollment communication ... Sometimes a simpler solution works best. Now, with millions of employees working from home and social distancing protocols in place, HR professionals cannot rely on past strategies to educate them, in particular in-person fairs and face-to-face counseling. For January 1, 2021 - December 31, 2021 plan year . As an experienced HR professional, you most likely have a yearly communication plan regarding employee open enrollment communication. But for savvy decision-makers, . A five-message campaign highlighting key activities or deadlines may be all that’s needed to involve employees who are otherwise difficult to reach. Found inside – Page 331Communication with colleagues, customers, and subject matter experts is made ... to communicate with employees about upcoming open enrollment deadlines, ... Know who you're talking to. Therefore, when putting together the content of a virtual fair, consider the following “evergreen” components: A virtual open enrollment fair can save time for employees who already know what benefits they need and just want to learn more about specific coverages. This lack of in-person opportunities could result in an overwhelming number of phone calls and interminable hold times. Future dates shown are when we EXPECT things to happen, and may be updated to reflect reality once they actually happen. Then, COVID-19 put the kibosh on everything except virtual ways of sharing information and having fun. Adobe, no stranger to creativity, rose to the occasion. Click here to learn more, see designs, and view samples of each product. While somewhat generic, these commercial offerings allow for minimal customization, such as adding your company logo and brand colors. Monday, October 5, through Friday, October 30, 2020 . Virtual fairs improve communications consistency while also extending your reach to your remote workers. The health care and health insurance marketplace is in the midst of profound change, a process that . Click here to learn more, see designs, and view samples of each product. Unfortunately, benefits aren’t the hottest topic for most workers. Newsletters and updates formatted with different logos, programs, and typesetting create confusion, causing employees to wonder: who is this coming from, and is it even a valid communication? Using the approaches your focus group has said will be effective, start early to educate your employees about the options available to them and how they'll go about completing their enrollment. By Nancy Sansom | December 19, 2016 at 03:04 AM X Found inside – Page 138Bach learned that offering online access to employee benefits was a natural extension ... “When I pulled the plug on the paper system for online enrollment, ... 1 Since 1 out of every 5 mobile minutes are on those two platforms (according to Facebook), your ads will reach your employees where they're spending . 3. Whether it’s a fluctuating economy or changing climate, be mindful of current concerns at a global or national level.
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